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Essential Steps to Prepare for Writing a Grant Proposal by Esther Amunga, MNA

Writing a grant proposal requires careful planning and preparation to increase your chances of success. Before diving into the writing process, it is crucial to follow a series of steps to ensure that your proposal is well-structured, aligned with the funding organization’s mission, and stands out among other submissions.

In this blog post, we will outline the key actions you should take before starting to draft your grant proposal.

1. Develop a Specific and Meaningful Plan

To begin, it is essential to develop a clear and concise plan for your project. Define your objectives, outcomes, and the reasons behind your project’s importance. A well-defined plan will help you articulate your goals effectively and demonstrate the significance of your project to potential funders.

2. Consider the Path to Positive Results

While crafting your plan, carefully consider how your project will achieve positive results. Think about the impact it will have on the target audience or community. Highlight the potential benefits and outcomes that align with the funding organization’s priorities.

3. Identify Suitable Granting Organizations

Next, research and identify granting organizations or sources that support projects similar to yours. Look for foundations, government agencies, or private entities that have a history of funding projects in your field. Ensure that the organization’s funding priorities align with your project’s objectives.

4. Align Your Plan with the Organization’s Mission

Before proceeding further, thoroughly research the selected organization to ensure that its mission aligns with your project. Review their website, annual reports, and any available information to gain a comprehensive understanding of their goals and values. Aligning your proposal with their mission will significantly increase your chances of success.

5. Review Proposal Guidelines

Each granting organization has specific guidelines for submitting proposals. Carefully review these guidelines to understand the format, required sections, word limits, and any additional instructions. Adhering to these guidelines is crucial to present your proposal in a professional and organized manner.

6. Examine Sample Proposals

To gain insights into successful grant proposals, take the time to review sample proposals. These can be obtained from your department, peers, or even the granting organization itself. Analyze the structure, language, and strategies used in these samples to enhance your proposal writing skills.


By following these essential steps, you will be well-prepared to start drafting your grant proposal. Remember to develop a specific and meaningful plan, consider the path to positive results, identify suitable granting organizations, align your plan with their mission, review proposal guidelines, and examine sample proposals. Taking these actions will significantly increase your chances of creating a compelling and successful grant proposal. Good luck with your writing process!

πŸ™‹πŸΎβ€β™€οΈDon’t forget to sign up for my February 17 class if you haven’t done so already. Tell a friend or colleague to sign up too. Esther Nonprofit & Fundraising Coach, Consultant, and Trainer

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